Enable Zoom AI Summary on public meetings (under request)

[danielgblanco]

We'd like to enable Zoom AI Summary on public meetings that wish to enable it, starting automatically when the meeting starts, and making the summaries available for meeting owners (i.e. SIG leads) to review and edit as appropriate before sharing summaries widely.

Although this brings a potential concern of AI-generated summaries not being 100% true to the intent of a conversation, we think that providing an way for SIG leads to edit these summaries before sharing can mitigate it.

We believe this can improve the quality and coverage of notes being taken during meetings, allowing attendees to focus on the conversation and reducing toil to keep readable minutes.

This is the current proposed list of actions to follow:

• Enable AI Summary on GC weekly meeting, with GC receiving summary as email.
• Validate AI Summary functionality on GC weekly meeting.
• Create automation to store AI Summaries in Google Drive
• Enable AI Summary in meetings as/if requested by meeting owners.

[arminru]

Will the recorded data (which includes each participant's video and audio feed) be used for further training and analysis by Zoom or other parties, or is it just passed through the model for generating the summary?

[danielgblanco]

The https://zoom.us/profile/setting page on our #0 Zoom account, within the AI Companion/Meeting settings, had no AI settings enabled related to AI Summaries.

It is possible to enable AI Summary to start automatically on all meetings. However, for now, I’ve only enabled AI Companion on request by the meeting host. This can be done in the meeting itself by the host (i.e. logging in with the Zoom admin account) or when configuring a particular meeting invite on https://zoom.us to start automatically. I've also enabled the summary to be shared only with the host. Although it can be shared with other attendees automatically, this could create issues aforementioned due to AI Summaries not being true to intention. I’ve also checked the “include chat messages” option, which will use in-meeting chat messages, excluding direct messages, to provide additional context to the summary.

In the meeting settings for the weekly GC meeting, I have enabled the AI summary to start automatically. I have also enabled continuous meeting chat for this meeting, which can be useful as the summary from the previous meeting is also posted in there.

[danielgblanco]

Will the recorded data (which includes each participant's video and audio feed) be used for further training and analysis by Zoom or other parties, or is it just passed through the model for generating the summary?

Great question. I found the answer here.

Data from users’ interactions with the AI Companion features may be accessed, processed, and used by Zoom to provide and maintain the services, troubleshoot issues, and provide support. Zoom does not use any of your audio, video, chat, screen sharing, attachments or other communications-like customer content (such as poll results, whiteboard and reactions) to train Zoom’s or its third-party artificial intelligence models. This commitment includes the content mentioned in the chart above, such as audio transcripts, used to provide the service.

[trask]

I have also enabled continuous meeting chat for this meeting, which can be useful as the summary from the previous meeting is also posted in there.

I didn't follow what this means, will the AI generated summary from the previous meeting be posted at the beginning of the next meeting? (e.g. even if SIG lead hasn't reviewed it?)

[danielgblanco]

Yes. And I just realised this is probably not desirable, as it's only editable by the meeting host... So it may contain inaccurate information.

Enabling this makes the chat keep history between meetings, including all comments from previous meetings, and it also allows the AI Summary to be posted in that channel after the meeting ends. The meeting chat basically becomes something similar to a channel.

Should I disable it in the GC meeting? Or keep it enabled to test it out?

[trask]

Should I disable it in the GC meeting? Or keep it enabled to test it out?

I don't mind testing it out on the GC meeting